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Data Protection

Privacy is a matter of trust. ENTIRETEC makes every effort in accordance with the current state of the art to ensure the statutory requirements for data protection and data security beyond the level of mere fulfillment. With these privacy notifications, we would like to inform you when we store which data and how we use it, of course, in accordance with applicable data protection regulations. We reserve the right to modify the content of this Privacy Policy. We therefore recommend that you read the privacy policy again at regular intervals.

 

A.      Privacy statement according to the GDPR

 

I. Name and address of the person responsible

The person responsible within the meaning of the basic data protection regulation and other national data protection laws of the member states as well as other data protection regulations is the:

ENTIRETEC AG
Pforzheimer Str. 33
01189 Dresden
Germany

Phone: +49.351.41355.0
Fax: +49.351.41355.99
E-Mail: mail@entiretec.com

 

II. Name and address of the data protection officer

The data protection officer of the responsible person is:

ENTIRETEC AG
Tina Haase
Data Protection Commissioner
Pforzheimer Str. 33
01189 Dresden
Germany

Phone: +49.351.413.55.819
Fax: +49.351.413.55.877
E-Mail: datenschutz@entiretec.com

 

III. General information about data processing

1.        Scope of processing of personal data

In principle, we process personal data of our users only insofar as this is necessary to provide a functioning website and our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies to cases in which prior consent cannot be obtained for reasons of fact and the processing of the data is permitted by law.

2.      Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing of personal data, Art. 6 para. 1 lit. an  EU General Data Protection Regulation (GDPR) as legal basis.

In the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit.  b GDPR as legal basis. This also applies to processing operations required to carry out pre-contractual actions.

Insofar as processing of personal data is required to fulfill a legal obligation that is subject to our company, Art. 6 para. 1 lit. c GDPR as legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR as legal basis.

If processing is necessary to safeguard the legitimate interests of our company or a third party, and if the interests, fundamental rights and freedoms of the data subject do not prevail over the first interest, Art. 6 para. 1 lit. f GDPR as legal basis for processing.

3.      Data deletion and storage duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage is deleted. In addition, such storage may be provided for by the European or national legislator in EU regulations, laws or other regulations to which the controller is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for conclusion of a contract or fulfillment of the contract.

 

IV. Provision of the website and creation of log files

1.        Scope of processing of personal data

Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected here:

  • Information about the browser type and the used version
  • The operating system of the user
  • The Internet service provider of the user
  • The IP address of the user
  • Data and time of access
  • Website from which the system of the user comes to our website
  • Websites accessed by the user´s system through our website
  • Name and URL of the retrieved file
  • Message if the retrieval was successful

The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place.

2.        Legal basis for the processing of personal data

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

3.        Purpose of the data processing

The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To do this, the user’s IP address must be kept for the duration of the session.

Storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

For these purposes, our legitimate interest in the processing of data according to Art. 6 para. 1 lit. f GDPR

4.        Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the case of collecting the data for providing the website, this is the case when the respective session is completed.

In the case of storing the data in log files, this is the case after no more than seven days. An additional storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

5.        Opposition and removal possibility

The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no contradiction on the part of the user.

 

V. Use of cookies

1.        Scope of processing of personal data

Our website uses cookies. Cookies are text files that are stored in the Internet browser or the Internet browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is reopened.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser be identified even after a page break.

The following data is stored and transmitted in the cookies:

  • Language Setting
  • browser type / browser version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of server request

In addition, we use cookies on our website that allow an analysis of users‘ browsing behavior.

In this way, the following data can be transmitted:

  • Entered search terms
  • frequency of page views
  • Use of Website Features
  • Reduced IP address

The data of the users collected in this way are pseudonymised and anonymised by technical precautions. Therefore, an assignment of the data to the calling user is no longer possible. The data will not be stored together with other personal data of the users.
When accessing our website, users are informed by an information banner about the use of cookies for analysis purposes and referred to this privacy policy. In this context, there is also an indication of how the storage of cookies in the browser settings can be prevented.
When accessing our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained. In this context, there is also a reference to this privacy policy.

2.        Legal basis for data processing

The legal basis for the processing of personal data using cookies is Article 6 (1) lit. f GDPR.

3.        Purpose of the data processing

The purpose of using technically necessary cookies is to facilitate the use of websites for users. Some features of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page break.

We require cookies for the following applications:

  • Language Setting
  • Referrer URL
  • Requests
  • Request for offers and information

The user data collected through technically necessary cookies will not be used to create user profiles.
For these purposes, our legitimate interest in the processing of personal data pursuant to Art. 6 para. 1 lit. f GDPR.

4.        Duration of storage, objection and disposal options

Cookies are stored on the computer of the user and transmitted by this on our side. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Already saved cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may not be possible to use all the functions of the website to the full.

 

VI. Registration and career tool

1.        Description and scope of data processing

On our website, we offer users the opportunity to register with personal data in the application to our jobs. We collect, process and use your data, which you provide to us as part of your application – in particular using our career tool – for the purpose of processing your application and the implementation of the application process. We only collect the data that is required. If you use the career tool of our website, your data will be transmitted to our human resources department via the softgarden.de website softgarden e-recruiting GmbH for further processing and will be checked there. With softgarden e-recruiting GmbH there is a contract processing contract according to Art. 28 GDPR.

Afterwards, the HR department forwards your data for the purposes of the application process to the bodies within ENTIRETEC who are involved in the respective selection process and who then use your data accordingly. After a successful completion of the application process, we may transfer your data to your personal file. All data will be treated confidentially.

If you have applied for a specific position at ENTIRETEC and it should already be occupied, or if we consider you to be in another position or better suited, we will gladly forward your application within our company. Unsolicited applications are compared with our current job requirements and also forwarded to the responsible contact person.

As part of the registration and application process, the consent of the user to process this information is obtained.

2.        Legal basis for data processing

Legal basis for the processing of the data is in the presence of the consent of the user Art. 6 para. 1 lit. a GDPR.

The registration or application of the fulfillment of a contract or pre-contractual measures of which the user is a party, is an additional legal basis for the processing of the data Art. 6 para. 1 lit. b GDPR.

3.        Purpose of the data processing

A registration on our website for the application by the applicant is necessary for the swift and for the comfortable processing of the application.

4.        Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection.
This is the case during the registration process for the performance of a contract or for the performance of pre-contractual measures if the data are no longer necessary for the performance of the contract. Even after the conclusion of the contract, there may be a need to store personal data of the contracting party in order to comply with contractual or legal obligations.
This applies in particular to statutory retention periods for tax, commercial and corporate law and civil law requirements. Especially within the warranty period.

5.        Opposition and removal possibility

As a user, you have the option of canceling the registration at any time. You can change the data stored about you at any time.

If the data is required to fulfill a contract or to carry out pre-contractual measures, premature deletion of the data is only possible, unless contractual or legal obligations preclude deletion.

 

VII. E-Mail contact

1.        Description and scope of data processing

On our website, contact via the provided e-mail address is possible, which can be used for electronic contact. For the processing of the data in the context of the sending process your consent is given and referred to this privacy policy. In this case, the user’s personal data transmitted by e-mail will be stored. In this context, there is no disclosure of the data to third parties. The data is used exclusively for processing the conversation.

2.        Legal basis for data processing

Legal basis for the processing of the data is in the presence of the consent of the user Art. 6 para. 1 lit. a GDPR.
The legal basis for the processing of the data transmitted in the course of sending an e-mail is Article 6 (1) lit. f GDPR. If the e-mail contact aims to conclude a contract, then additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

3.        Purpose of the data processing

The processing of the personal data from the input mask serves us only to process the contact. In the case of contact via e-mail, this also includes the required legitimate interest in the processing of the data.
The other personal data processed during the sending process serve to prevent misuse of the contact and to ensure the security of our information technology systems.

4.        Duration of storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. For the personal data from the input form of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the relevant facts have been finally clarified.
The additional personal data collected during the sending process will be deleted at the latest after a period of seven days.

5.        Opposition and removal possibility

The user has the possibility at any time to revoke his consent to the processing of the personal data. If the user contacts us by e-mail, he may object to the storage of his personal data at any time. In such a case, the conversation cannot continue.

ENTIRETEC AG
Pforzheimer Str. 33
01189 Dresden
Germany

Phone: +49.351.41355.0
Fax: +49.351.41355.99
E-Mail: mail@entiretec.com

This can be done in writing by post or by email.
All personal data stored in the course of contacting will be deleted in this case.

 

VIII. Disclosure of personal data to third parties

a) Google Analytics

1.        Extent of processing of personal data

This website uses Google Analytics, a web analytics service provided by Google (Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA). Google Analytics uses cookies that are stored on your computer and allow an analysis of their use. These are cookies from Google itself and so-called third-party cookies. The information generated by the cookies about your use of this website is usually transmitted to a Google server in the USA and stored there. For data processing compliant processing, we use the code „gat._anonymizeIp ();“ to ensure an anonymous collection of IP addresses (so-called IP masking).

2.        Legal basis for the processing of personal data

The legal basis for the processing of personal data for the use of Google Analytics Art. 6 para. 1 lit. f GDPR.
Legal basis for the processing of the data is in the presence of the consent of the user Art. 6 para. 1 lit. a GDPR.

3.        Purpose of the data processing

This website uses Google Analytics to provide an analysis of its use. The processing of users‘ personal data enables us to analyze the surfing behavior of our users. By analyzing the obtained data, we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. For these purposes, our legitimate interest lies in the processing of the data according to Art. 6 para. 1 lit. f GDPR. The anonymisation of the IP address sufficiently takes into account the interest of users in their protection of personal data.

4.        Duration of storage

As a rule, the data collected are deleted as soon as they are no longer needed. A deletion takes place accordingly at the latest with the expiry of the relevant legal retention periods. These are usually between 3 to 10 years.

5.        Opposition and removal option

Data collection can be objected to at any time with effect for the future by downloading and installing the browser add-on for disabling Google Analytics: https://tools.google.com/dlpage/gaoptout?hl=en.

b) Presence of third parties (Google Map, Youtube etc.) as a plugin and tools

As part of our online service, it can happen that content from third parties, such as YouTube, Google Maps or graphics is integrated on our website. It is customary that a forwarding of the IP address to the third party to use the services (eg display in the browser) is made. Basically, we have no influence on how the third party acts with the data.

Please take the respective privacy policy of the browser plug-ins from the providers:

Google – https://www.google.com/intl/en/policies/privacy/

Google Maps

This website uses Google Maps to display a site map. Google Maps is operated by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. To do this, the browser you use must connect to Google’s servers. As a result, Google learns that our website has been accessed via your IP address. The terms of service for Google Maps can be found in Google Maps Terms of Service. For details, see the Privacy Center at google.com: Transparency and Choice, and Privacy Policy. https://www.google.com/policies/privacy/

Google Web Fonts

This site uses so-called web fonts, provided by Google, for the uniform representation of fonts. When you call up a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

To do this, the browser you use must connect to Google’s servers. As a result, Google learns that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a consistent and attractive presentation of our online services. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.
If your browser does not support web fonts, a default font will be used by your computer.

More information about Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google’s Privacy Policy: https://www.google.com/policies/privacy/

 

IX. Rights of the person concerned

If personal data is processed by you, you are a victim within the meaning of the GDPR and you have the following rights to the person responsible:

1.        Right to information

You may ask the person in charge to confirm if personal data concerning you is processed by us.

If such processing is available, you can request information from the person responsible about the following information:

(1) The purposes for which the personal data are processed;
(2) The categories of personal data being processed;
(3) The recipients or categories of recipients to whom the personal data relating to you have been disclosed ar are still being disclosed;
(4) The planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;
(5) The existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) The existence of a right of appeal to a supervisory authority;
(7) All available information on the source of the data if the personal data is not collected from the data subject;
(8) The existence of automated decision-making including profiling under Article 22 (1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved, and the scope and intended impact of such processing on the data subject.

You have the right to request information about whether your personal information relates to a third country or an international organization. In this connection, you can request the appropriate guarantees in accordance with. Art. 46 GDPR in connection with the transfer.

2.        Right to rectification

You have a right to rectification and / or completion to the controller, if the personal data you process is incorrect or incomplete. The responsible person must make the correction without delay.

3.        Right to restriction of processing

You may request the restriction of the processing of your personal data under the following conditions:

(1) If you contest the accuracy of your personal information for a period of time that enables the controller to verify the accuracy of your personal information;
(2) The processing is unlawful and you refuse the deletion of the personal data and instead demand the restriction of the use of the personal data;
(3) The controller no longer needs the personal data for the purposes of processing, but you need it to assert, exercise or defend legal claims; or
(4) if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of personal data concerning you has been restricted, this data may only be used with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest Union or a Member State.

If the restriction on processing has been restricted in accordance with the above conditions, you will be notified by the person responsible before the restriction is lifted.

4.        Right to cancellation

a) Deletion of duty

You may require the controller to delete your personal information without delay, and the controller is required to delete that information immediately if one of the following is true:

(1) Your personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent, to which the processing pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. GDPR and there is no other legal basis for processing.
(3) In accordance with Art. 21 (1) GDPR, they object to the processing and there are no prior justifiable grounds for processing, or they object to the processing pursuant to Art. 21 (2) GDPR.
(4) Your personal data have been processed unlawfully.
(5) The deletion of personal data concerning you shall be required to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data concerning you were collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

b) Information to third parties

If the person in charge has made the personal data concerning you public and is acc. Article 17 (1) of the GDPR, it shall take appropriate measures, including technical means, to inform data controllers who process the personal data that you have been identified as being affected, taking into account available technology and implementation costs Persons requesting deletion of all links to such personal data or of copies or replications of such personal data.

c) Exceptions

The right to erasure does not exist if the processing is necessary:

(1) To exercise the right to freedom of expression and information;
(2) to fulfill a legal obligation required by the law of the Union or of the Member States to which the controller is subject, or to carry out a task which is in the public interest or in the exercise of official authority conferring on the controller has been;
(3) For reasons of public interest in the field of public health pursuant to Art. 9 (2) lit. h and i and Art. 9 (3) GDPR;
(4) For archival purposes of public interest, scientific or historical research purposes or for statistical purposes acc. Article 89 (1) GDPR, to the extent that the law referred to in subparagraph (a) is likely to render impossible or seriously affect the achievement of the objectives of that processing, or
(5) To assert, exercise or defend legal claims.

5.        Right to information

Did you make the right to rectification, erasure or restriction of processing compared to the responsible claims that he is obliged to all recipients to whom the personal data concerning you were exposed, this correction or deletion of data or restriction of processing notified, unless this proves to be impossible or involves a disproportionate effort.

You have a right to the person responsible to be informed about these recipients.

6.        Right to Data Portability

You have the right to receive personally identifiable information you provide to the controller in a structured, common and machine-readable format. In addition, you have the right to transfer this data to another person without hindrance by the person responsible for providing the personal data, provided that

(1) The processing on a consent acc. Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract acc. Art. 6 para. 1 lit. b GDPR is based and
(2) The processing is done using automated procedures.

In exercising this right, you also have the right to obtain that your personal data relating to you are transmitted directly from one person to another, insofar as this is technically feasible. Freedoms and rights of other persons may not be affected.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority delegated to the controller.

7.        Right of objection

You have the right at any time, for reasons that arise from your particular situation, against the processing of your personal data, which pursuant to Art. 6 para. 1 lit. e or f GDPR takes an objection; this also applies to profiling based on these provisions.

The controller will no longer process the personal data concerning you unless he can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is for the purpose of enforcing, exercising or defending legal claims.

If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

Regardless of Directive 2002/58 / EC, you have the option, in the context of the use of information society services, of exercising your right to object through automated procedures that use technical specifications.

8.        Right to revoke the data protection consent declaration

You have the right to revoke your data protection declaration at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

9.        Automated decision on a case-by-case basis, including profiling

You have the right not to be subjected to a decision based solely on automated processing – including profiling – that will have legal effect or similarly affect you in a similar manner. This does not apply if the decision:

  • is required for the conclusion or performance of a contract between you and the controller,
  • is permissible on the basis of Union or Member State legislation to which the controller is subject, and that legislation contains adequate measures to safeguard your rights and freedoms and your legitimate interests, or
  • with your express consent.

However, these decisions must not be based on special categories of personal data under Art. 9 (1) GDPR, unless Art. 9 (2) lit. a or g GDPR applies and reasonable measures have been taken to protect the rights and freedoms as well as your legitimate interests.

With regard to the in (1) and (3) mentioned cases the person in charge shall take appropriate measures to protect the rights and freedoms as well as your legitimate interests, including at least the right to obtaining of a person’s intervention on the part of those responsible, to a statement of his own position and heard on challenge of the decision.

10.        Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of its residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you is against the GDPR violates.

The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 of the GDPR.

The supervisory authority responsible for us is the

Saxon Data Protection Supervisor
Mr. Andreas Schurig
Phone: +49 (0) 351/493-5401
Fax: +49 (0) 351/493-5490
E-Mail: saechsdsb@slt.sachsen.de