Privacy

 

Data privacy is a matter of trust. ENTIRETEC makes every effort in accordance with the current state of the art to ensure the statutory requirements for data protection and data security beyond the level of mere fulfillment. With these notes on privacy, we inform you when we store which data and how we use it – of course, in compliance with the applicable data protection regulations. We reserve the right to modify the content of this privacy policy. Therefore, we recommend that you read the privacy policy again at regular intervals.

 

I. Name and address of the controller

The controller in the sense of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is:

ENTIRETEC AG
Pforzheimer Str. 33
01189 Dresden
Germany

Phone: +49.351.41355.0
Fax: +49.351.41355.99
E-mail: mail@entiretec.com

 

II. Name and address of the data protection officer

The data protection officer of controller is:

ENTIRETEC AG
Tina Haase
Data Protection Officer
Pforzheimer Str. 33
01189 Dresden
Germany

Phone: +49.351.413.55.819
Fax: +49.351.413.55.877
E-mail: datenschutz@entiretec.com

 

III. General information on data protection

3.1. Scope of processing personal data

We only process personal data of our users, as this is necessary for the provision of a functional Website or for our content and services. The processing of personal data of our users takes place regularly only for the fulfillment of contractual obligations or after the consent of the user. An exception applies to cases in which prior consent cannot be obtained for reasons of fact or where the processing of the data is permitted by law.

3.2. Legal basis for the processing of personal data

Insofar as we obtain the data subject’s consent for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data, which is necessary for the fulfillment of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.

If processing is necessary to safeguard the legitimate interests of our company or a third party and if the interests, fundamental rights, and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis.

3.3. Data deletion and storage duration

We adhere to the principles of data minimization and storage limitation. Personal data of the data subject will be deleted or blocked as soon as the purpose of the storage is eliminated. Storage may be prolonged if this is required by the European or national legislator in laws or other regulations to which the controller is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the standards mentioned expires unless there is a need for further storage of the data for conclusion or fulfillment of a contract.

 

IV. Provision of the website and creation of log files

4.1. Description and scope of data processing

Each time our website is accessed, our system automatically records data and information from the system of the accessing computer. The following data is collected:

  • Information about the browser type and the version used
  • The user’s operating system
  • The user’s Internet service provider
  • The user’s IP address
  • Date and time of access
  • Websites from which the user’s system reaches our website
  • Websites that are accessed by the user’s system via our website
  • Name and URL of the retrieved file
  • Report whether the retrieval was successful

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

4.2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 Para. 1 lit. f GDPR.

4.3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. To do this, the user’s IP address must be stored for the duration of the session. The log files are saved to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. The data is not evaluated for marketing purposes in this context. These purposes serve our legitimate interest in data processing in accordance with Art. 6 Para. 1 lit. f GDPR.

4.4. Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. When collecting data for the provision of the website, this is the case when the respective session has ended. When storing the data in log files, this is the case after seven days at the latest. Further storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that it is no longer possible to assign the calling client.

4.5. Objection and removal options

The collection of the data for the provision of the website and the storage of the data in log files is essential for the operation of the website. Consequently, there is no possibility for the user to object.

 

V. Use of cookies

5.1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user visits a website, a cookie is stored on the user’s operating system. This cookie contains a distinctive string of characters that enables the browser to be clearly identified when the website is visited again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change. The following data is stored and transmitted in the cookies:

  • Language settings
  • Browser type/ browser version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request

We also use cookies on our website that enable an analysis of the surfing behavior of users. The following data can be transmitted in this way:

  • Entered search terms
  • Frequency of page views
  • Useof website functions
  • Shortened IP address

The user data collected in this way is pseudonymized and anonymized through technical measures. It is therefore no longer possible to assign the data to the accessing user. The data is not stored together with other personal data of the users.

When using our website, the user is informed by a banner about the use of cookies for analysis purposes and his consent is obtained for the processing of the personal data used in this context. Furthermore, there is also a reference to this privacy statement and how the storage of cookies can be prevented in the browser settings.

5.2. Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 Para. 1 lit. f GDPR.

5.3. Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for the users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after a page change. We need cookies for the following applications:

  • Language settings
  • Referrer URL
  • Requests
  • Requesting offers and information

The user data collected via technically necessary cookies are not used to create user profiles. These purposes serve our legitimate interest in data processing in accordance with Art. 6 Para. 1 lit. f GDPR.

5.4. Duration of storage, objection and removal options

Cookies are stored on the user’s computer and transmitted from there to our site. As a user, you therefore have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may be possible that not all website functions are usable to their full extent.

 

VI. Registration and career tool

6.1. Description and scope of data processing

We use the “Empfehlungsbund” job advertisement widget of pludoni GmbH (Pillnitzer Landstraße 73 b, 01326 Dresden, Germany) to display job offers from our company. As long as you do not agree to the display, there will be no connection to an external server, nor will personal data be collected or transmitted. If you agree to the ad, a one-time secure connection is established via HTTPS to https://bms.empfehlungsbund.de. Log files are created that contain access data (name of the accessed website, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page), IP address and the requesting provider). The collection of these log files is based on our legitimate interests (troubleshooting) within the meaning of Art. 6 Para. 1 lit. f. GDPR. For security reasons (e.g. to investigate misuse or fraud), log file information is stored for a maximum of 7 days and is then deleted. Data whose further storage is necessary for evidence purposes are excluded from deletion until the respective incident has been finally clarified. Detailed information can be found in the separate privacy statement of pludoni GmbH (https://bms.empfehlungsbund.de/datenschutz#stellenangebote-widget).

We collect, process, and use the data you provide us with in the context of your application – especially by using our career tool – for the purpose of handling your application and carrying out the application process. We only collect the data that is required. If you use the career tool on our website, the data you provide us with via website empfehlungsbund.de of pludoni GmbH will be transferred to our HR department for further processing and checked there. A data processing agreement exists with pludoni GmbH in accordance with Art. 28 GDPR.

For the purposes of the application process, the HR department then forwards your data to the positions within ENTIRETEC that are involved in the respective selection process and who then use your data accordingly. After successfully completing the application process, we may transfer your data to your personnel file. All data will be treated confidentially.

If you have applied for a specific position at ENTIRETEC and this should already be filled or if we consider you to be even more suitable for another position, we will be happy to forward your application within our company. Unsolicited applications are compared with our current job requirements and also forwarded to the relevant contact person.

As part of the application process, the user’s consent to the processing of this data is obtained

6.2. Legal basis for data processing

The legal basis for the processing of the data is the existence of the user’s consent Art. 6 Para. 1 lit. a GDPR. The registration or application serves the fulfillment of a contract or pre-contractual measures to which the user is a party, so the additional legal basis for the processing of the data is Art. 6 Para. 1 lit. b GDPR.

6.3. Purpose of data processing

Registration via our website for the application by the applicant is necessary for the quick and convenient processing of the application.

6.4. Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. This is the case for the data collected during the registration process to fulfill a contract or to carry out pre-contractual measures if the data is no longer required for the execution of the contract. Even after the contract has been concluded, there may be a need to store the contractual partner’s personal data in order to fulfill contractual or legal obligations. This applies in particular to statutory retention periods for tax, commercial and corporate law, and civil law requirements. In particular also within the warranty periods.

6.5. Objection and removal options

As a user, you have the option to cancel the registration at any time. You can change the data stored about you at any time. If the data is required to fulfill a contract or to carry out pre-contractual measures, the data can only be deleted prematurely unless there are contractual or legal obligations to prevent deletion.

 

VII. Contact form and e-mail contact

7.1. Description and scope of data processing

On our website, there are contact forms that can be used for electronic contact or for event registration. If a user exercises this option, the data entered in the input mask will be transferred to us and stored. When the message is sent, the following data is also stored:

  • The user’s IP address
  • Date and time of registration

Your consent to the data processing is obtained as part of the sending process and reference is made to this privacy statement. Alternatively, you can contact us via the e-mail address provided. In this case, the user’s personal data transmitted with the e-mail will be saved. In this context, the data is not passed on to third parties. The data is used exclusively for processing the conversation or for event registration.

7.2. Legal basis for data processing

The legal basis for the data processing is Art. 6 Para. 1 lit. a GDPR. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 Para. 1 lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, then an additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

7.3. Purpose of data processing

The processing of personal data from the input mask serves us only to process the contact. If you contact us by e-mail, this is also the necessary legitimate interest in the processing of the data. The other personal data processed during the sending process serve to prevent misuse of the contact and to ensure the security of our information technology systems.

7.4. Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. Regarding the personal data from the input mask of the contact form and those that were sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been finally clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

7.5. Objection and removal options

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

ENTIRETEC AG
Pforzheimer Str. 33
01189 Dresden
Germany

Phone: +49.351.41355.0
Fax: +49.351.41355.99
E-mail: mail@entiretec.com

This can be done in writing by post or by e-mail. In this case, all personal data saved in the course of contacting us will be deleted.

 

VIII. Disclosure of personal data to third parties

8.1 Google Analytics

8.1.1. Description and scope of data processing

This website uses Google Analytics, a web analytics service provided by Google (Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA). Google Analytics uses cookies that are stored on your computer and enable website usage analysis. These are cookies from Google and so-called third-party cookies. The information generated by the cookies about your use of this website is usually transferred to a Google server in the USA and stored there. For GDPR-compliant processing, we use the code “gat._anonymizeIp ();” in order to guarantee anonymous collection of IP addresses (so-called IP masking).

8.1.2. Legal basis for data processing

Legal basis for the processing of personal data when using Google Analytics is Art. 6 Para. 1 lit. f GDPR. Legal basis for the processing of the data is – with the consent of the user – Art. 6 para. 1 lit. a GDPR.

8.1.3. Purpose of data processing

This website uses Google Analytics to enable an analysis of usage. The processing of users’ personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness. For these purposes, we also have a legitimate interest in date processing in accordance with Art. 6 Para. 1 lit. f GDPR. By anonymizing the IP address, users’ interests in protecting their personal data are sufficiently considered.

8.1.4. Duration of storage

As a rule, the data collected is deleted as soon as it is no longer required. Deletion takes place at the latest when the relevant statutory retention periods expire. These are usually between 3 and 10 years.

8.1.5. Objection and removal options

You can object to the data collection at any time with future effect by downloading and installing the browser add-on for deactivating Google Analytics at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

8.2. Third party presence (Google Map, Youtube etc.) as plugin and tools

As part of our online offer, it may happen that content from third parties, such as YouTube, Google Maps or graphics, is integrated on our website. It is common for the IP address to be forwarded to the third party for the use of the services (e.g. display in the browser). Basically, we have no influence on how the third party handles the data.

Please refer to the respective privacy information of the browser plug-ins from the providers:

Google: https://www.google.com/intl/de/policies/privacy/

Google Maps
This website uses Google Maps to display a map. Google Maps is operated by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. For this purpose, the browser you are using must connect to the Google servers. This enables Google to gain knowledge that our website has been accessed via your IP address. You can find the terms of use for Google Maps under Terms of Use for Google Maps. You can find detailed information in the google.de data protection center: transparency and options as well as data protection regulations. https://www.google.com/policies/privacy/

Google Web Fonts
This page uses so-called web fonts provided by Google for the uniform display of fonts. When you call up a page, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly. For this purpose, the browser you are using must connect to the Google servers. This enables Google to gain knowledge that our website has been accessed via your IP address. Google Web Fonts are used in the interest of a uniform and appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

If your browser does not support web fonts, a standard font will be used by your computer. Further information on Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy statement: https://www.google.com/policies/privacy/

 

IX. Rights of the data subject

If your personal data is processed, you are the data subject in the sense of GDPR and you have the following rights to the data controller:

9.1. Right of access to personal data

You can request confirmation from the controller as to whether personal data concerning you is processed by us. If such processing applies, you can request the following information from the controller:

(1) the purposes for which the personal data are processed
(2) the categories of personal data that are processed
(3) the recipients or the categories of recipients to whom your personal data have been or will be disclosed
(4) the planned duration of the storage of your personal data or, if specific information is not possible, criteria for determining the storage period
(5) the existence of a right to rectification or erasure of your personal data, a right to restriction of processing by the controller or a right to object to this processing
(6) the right to lodge a complaint with a supervisory authority
(7) all available information about the origin of the data if the personal data is not collected from the data subject
(8) the existence of automated decision-making, including profiling, in accordance with Art. 22 Para. 1 and 4 GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject

You have the right to request information as to whether your personal data are transferred to a third country or to an international organization. In this context, you can request information about the appropriate guarantees in accordance with Art. 46 GDPR to be informed in connection with the transmission.

9.2. Right to rectification

You have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning you. Furthermore, you have the right to have incomplete personal data completed.

9.3. Right to restriction of processing

You have the right to obtain from the controller restriction of processing where one of the following applies:

(1) you contest the accuracy of your personal data for a period of time enabling the controller to verify the accuracy of your personal data
(2) the processing is unlawful, and you oppose the erasure of your personal data and request the restriction of their use instead
(3) the controller no longer needs your personal data for the purposes of the processing, but you required them for the establishment, exercise or defense of legal claims
(4) you have objected to processing pursuant to Art. 21 Para. 1 GDPR pending the verification whether the legitimate grounds of the controller override your reasons

If the processing of your personal data has been restricted, this data shall – with the exception storage – only be processed with your consent or to establish, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. If you have obtained a restriction of processing in accordance with the conditions above, you will be informed by the controller before the restriction is lifted.

9.4. Right to erasure (‘right to be forgotten’)

a) Duty of deletion
You have the right to obtain from the controller the erasure of your personal data without undue delay and the controller is obliged to delete this data immediately if one of the following reasons applies:

(1) the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed
(2) you withdraw consent on which the processing is based according Art. 6 para. 1 lit. a or Art. 9 Para. 2 lit. a GDPR and there is no other legal ground for the processing
(3) you object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21 para. 2 GDPR
(4) the personal data have been unlawfully processed
(5) the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject
(6) the personal data have been collected in relation to the offer of information society services referred to in Article 8 para.1 GDPR

b) Information to third parties
Where the controller has made the personal data public and is obliged pursuant to Article 17 (1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exeptions
The right to deletion does not apply to the extent that processing is necessary:

(1) for exercising the right to freedom of expression and information
(2) for compliance with a legal obligation that requires processing in accordance with the law of the Union or the Member States to which the controller is subject, for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
(3) for reasons of public interest in the area of public health in accordance with Art. 9 para. 2 lit. h and i and Art. 9 Para. 3 GDPR
(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes acc. Art. 89 Para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
(5) for the establishment, exercise or defense of legal claims

9.5. Right to information

If you have asserted the right to correction, deletion or restriction of processing, the controller is obliged to communicate any rectification or erasure of personal data or restriction of processing carried out to each recipients to whom your personal data have been disclosed, unless this proves to be impossible or is involves disproportionate effort. You have the right to be informed about these recipients by the controller.

9.6. Right to data portability

Sie haben das Recht, die Sie betreffenden personenbezogenen Daten, die Sie dem Verantwortlichen bereitgestellt haben, in einem strukturierten, gängigen und maschinenlesbaren Format zu erhalten. Außerdem haben Sie das Recht diese Daten einem anderen Verantwortlichen ohne Behinderung durch den Verantwortlichen, dem die personenbezogenen Daten bereitgestellt wurden, zu übermitteln, sofern:

(1)  the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 Para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR, and
(2) the processing is carried out by automated means

In exercising this right, you also have the right to have your personal data transmitted directly from one controller to another, insofar as this is technically feasible. Freedoms and rights of other people shall not be affected. The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in exercise of official authority vested in the controller

9.7. Right to object

You have the right, on grounds relating to your particular situation, at any time to processing of your personal data, which is based on Art. 6 Para. 1 lit. e or f GDPR including profiling based on those provisions. The controller will no longer process your personal data unless the controller demonstrates compelling legitimate grounds for processing which override your interests, rights, and freedoms or for the establishment, exercise, or defense of legal claims.

If your personal data are processed for direct marketing purposes, you have the right to object at any time to processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing. If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

In connection with the use of information society services and regardless of Directive 2002/58 / EC, you have the option of exercising your right to object in an automated manner using technical specifications.

9.8. Right to withdraw the data protection declaration of consent

You have the right to withdraw your declaration of consent under data protection law at any time. Withdrawing consent does not affect the lawfulness of processing based on consent before its withdrawal.

9.9. Automated individual decision-making, imcluding profiling

You have the right not to be subjected to a decision based solely on automated processing – including profiling – which procedures legal effect you or similarly significantly affect you. This does not apply if the decision:

(1) is necessary for entering into, or performance of, a contract between you and the data controller
(2) is authorized by Union or Member State law to which the controller is subject, and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
(3) is based on your explicit consent

However, these decisions shall not be based on special categories of personal data according to Art. 9 Para. 1 GDPR unless Art. 9 Para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.

With regard to the cases mentioned in (1) and (3), the data controller must implement appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your own point of view and to contest the decision.

9.10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, your place of work or place of the alleged infringement, if you consider that the processing of your personal data infringes the GDPR.

The supervisory authority with which the complaint has been lodged will inform the complainant on the progress and the outcome of the complaint, including the possibility of a judicial remedy in accordance with Art. 78 GDPR.

The supervisory authority responsible for us is
Saxon Data Protection Officer
Herr Andreas Schurig
Phone: +49 (0) 351/493-5401
Fax: +49 (0) 351/493-5490
E-mail: saechsdsb@slt.sachsen.de